The Usher’s Role Explained

Congrats! You’ve been chosen as an usher. Find out exactly what the usher role actually is and what your duties are by reading our comprehensive guide to an usher’s responsibilities.

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No matter how relaxed a groom might seem, when the big day rolls around he needs his groomsmen around him. Although the ushers aren’t as central to the big day as the best man is – they don’t have to give a best man speech – they do play a large part in a wedding.

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The ushers are traditionally chosen by the couple with some input from the best man, and are usually brothers, close male friends or relatives of either half of the couple. Couples will often base their decision making on the rule of one usher per every 50 guests.

If you’ve been chosen to be an usher and you’re feeling a bit baffled about what that entails, keep reading to find out about all of the roles of an usher.

READ MORE: Groomsmen Gift Ideas for Every Budget

Before The Wedding

Attend a Suit Fitting

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Image: Sally Rawlins

Luckily for the ushers, much of their duties involve the wedding day itself, so there isn’t much planning to do. As the usher, you will be expected to come along when the groom and best man go suit shopping and attend suit fittings.

Make sure it’s clear who is paying for any costs involved with the suits – whether they’re hired or bought. Traditionally, the couple foot the bill, but they may ask for you to pay or for a contribution towards the cost.

READ MORE: A Groom’s Guide to Buying a Suit

Go on the Stag Do

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Image: Suzi Photography

The majority of the stag do planning falls to the best man, but as the usher you’re expected to pitch in and help.

Research possible locations and help the best man decide who to invite. Each usher might be given a task for the stag do, this could be to set up challenges, plan the route for a pub crawl or source T-shirts or props.

Be prepared to assist the best man to help the groom have the time of his life.

READ MORE: How to Plan a Stag Do

Organise a Groom’s Party Gathering

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Image: Samantha Pells

It might be a nice touch to organise a groom’s party gathering ahead of the big day, particularly if the ushers don’t know each other well.

Prep for the Big Day

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Image: Elijah & Susannah

Unlike the best man and bridesmaids, the ushers don’t have a huge list of wedmin to help out with. Just be available to attend any last minute suit fittings and make sure you know where you need to be and when on the big day.

Help the best man out if he asks for your assistance, and be on hand to help set up the wedding venue or collect suits if you’re needed.

Make sure you’re clear on your big day tasks – some ushers are asked to make sure everyone knows where to park, or you might be asked to show people where they are to sit for the reception. If the weather is bad, it’s handy to have umbrellas on hand to shelter guests as they arrive.

READ MORE: The Ultimate Guide to a Brighton Stag Do

On the Wedding Day

Get Ready With the Groom

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Image: Josie Hooper

It’s likely that the ushers will be asked to get ready with the groom and the best man, so if you’re not staying over the night before make sure you arrive on time in the morning and have everything you need to bring.

Try to keep the groom calm if he’s feeling nervous and if there are any page boys or younger members of the groom’s party, make sure you help them with getting ready if they need it.

Help Guests at the Ceremony

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Image: RW Photography

It’s important that the ushers arrive at the venue early, as your main job will involve helping guests. Show them where they can park and if the seating is divided for the bride and groom’s sides, find out where the guests should be sitting as they arrive and point them in the right direction.

Stand at the door and hand out orders of service, and make sure you’re familiar with what is going on so you can answer any questions. If there are any rules in the venue like no flash photography or no confetti allowed, make sure you let the guests know on their arrival.

It’s also a good idea to have the phone number of key suppliers stored in your phone, and to make sure someone on the bride’s side has your number so if you do need to communicate with anyone, it’s easy to do.

One of the usher’s duties involves escorting the mother of the bride and the mother of the groom to their seats when they arrive. When seating families with young children, try to point them towards aisle seats or seats near the exit so if the child is noisy it’s not too disruptive for them to step outside.

Once the service gets underway, it’s a good idea to have an usher stood at the back of the ceremony, so if anyone arrives late you can intercept them and seat them without causing a scene. After the wedding ceremony, make sure everyone knows where they need to be. If the reception is in a different location, handing out maps might be a good idea.

READ MORE: 7 Things That Will Go Wrong on Any Wedding Day

Escort the Bridesmaids Out of the Ceremony

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Image: Folega

Traditionally, ushers escort the bridesmaids out of the venue at the end of the ceremony, so fingers crossed the couple have kept this in mind when choosing their bridal party! You’ll be  wanting to avoid awkward situations at all costs…

READ MORE: The Ultimate Guide to Wedding Ceremonies

Round Up Guests for Photographs

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Image: Folega

At the reception, the usher is expected to help round up the guests for the group wedding photos. Work with the photographer to call for different people to help this go as quickly and as smoothly as possible.

Help to Seat Guests at the Wedding Breakfast

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Image: Suzi Photography

Once the reception is fully underway, you should help to make sure all the guests know where they are sitting for the wedding breakfast.

One of the usher’s roles also includes keeping an eye out for overly drunk guests – you don’t want them to spoil the day so watch out for anyone who is too tipsy and be ready with water or strong coffee.

It’s also a good idea to be familiar with the numbers of local taxi firms so you can pass them on to guests at the end of the night who aren’t sure of the area.

Get the Party Started

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Image: Folega

All in all, being an usher at a wedding is one of the most fun jobs in the wedding party, so this should totally be reflected at the reception.

Be the first on the dance floor and mingle with guests who might not know each other. Basically – make sure everyone has fun.

READ MORE: 21 Songs to End Your Wedding To

After the Wedding

Return Hired Clothing and Help Tidy Up

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Image: WPS Photography

Make sure you return any hired clothing and offer to help with tidying up at the reception and taking down any decorations etc.

Tops Tips for the Usher

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Image: Twig & Vine

  1. Do your research. Make sure you’re familiar with the area so you can give guests helpful directions.
  2. Store useful numbers– have the number of the venue, the photographer and other key suppliers on your phone so you can update people with any changes of plan or issues that might crop up.
  3. Make sure you have extra copies of everything you need to hand out – whether it’s maps, orders of service etc. It’s better to have too many than too few.
  4. Be familiar with the rules– if confetti is not allowed, make sure you know and advise the guests. If flash photography is banned during the ceremony, it’s helpful to give people a reminder as you guide them to their seats.
  5. Unlike the best man, ushers don’t have to stand up and give a speech but are trusted to make sure everything runs smoothly. Keep your wits about you and watch out for any disruptions.

READ MORE: 33 Genuinely Funny Speech Jokes

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Now you’ve got all clued up on the most important usher roles, take a look at our round-up of the best stag do games. The best man will appreciate your help!