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Weddings

About

On Hitched.co.uk since 2021

Last update: March 2024

The Wedding Day Coordinators is an on-the-day coordination service based in London that specialises exclusively in wedding day management services for couples planning their weddings. They believe that every couple can plan their day if they wish, but no couple should be in charge of coordinating it.

Established, In January 2020 by Zeleka Nadine & Maria Semedo, this dream duo have over 17 years of wedding and event experience. Zeleka & Maria champion wedding day bliss via complete wedding day coordination services. Allowing couples to sit back, relax and watch their day unfold seamlessly.⁠

With a team of eight professional on-the-day coordinators and commencing at least 4 weeks before you say I DO. The Wedding Coordinators empower wedding planning couples to step out of the role of a wedding planner, helping them to embrace every moment of their wedding uninterrupted.

The team offers two tailored services designed to suit couples’ needs. The Wedding Day Coordinators will manage your day perfectly so that you can relax into your roles and enjoy every second uninterrupted!

With The Wedding Day Coordinators on hand, you will feel calm, collected, and ready to enjoy yourself on the most important day of your life!

Frequently Asked Questions:

Size of event you are able to organise

We have coordinated weddings as small as 50 and as large as 420 guests at various venues across the UK.

Services you offer

We specialise in wedding day management & coordination commencing 1-3 months before you say I do, so you can relax into your roles as the bride & Groom and embrace every moment of your day uninterrupted.

Do you organise gay weddings?

All weddings are welcome.

What are the forms of payment?

BACS or Bank transfer

  • Black-owned
  • Woman-owned

Frequently asked questions

Size of weddings/events you organise:

Fewer than 100 guests
Between 100 and 300 guests
Between 300 and 500 guests

Services you offer:

Technical equipment (sound, lighting, audiovisual...)
Decoration
Stationery
Gift list
Music and entertainment
Wedding photography and video
Hair and makeup
Wedding coordinator
Caterers
Other

What kind of ceremonies do you offer?

Civil partnership
Religious
Overseas
Open-air
Symbolic
Humanist

Do you organise non-Christian religion weddings?

Yes

What type of weddings are you specialised in?

Wedding day management for couples choosing to plan their weddings

How do you work?

We work collaboratively with our couples to ensure we fully understand their unique requirements. After which we take control of the logistical management of your day and all communications

What are the forms of payment?

Debit or Credit card payments accepted

Served in

Essex and West London

illustration question

Do you have any questions?

Request pricing

Reviews for The Wedding Day Coordinators

5.0 out of 5 rating
5.0 out of 5 rating
22 reviews
100% recommend it
  • Quality of the service
    5 out of 5 rating
  • Response time
    5 out of 5 rating
  • Professionalism
    5 out of 5 rating
  • Value for money
    5 out of 5 rating
  • Flexibility
    5 out of 5 rating
Ed Craddock
Ed Craddock Sent on 18/07/2022
5 out of 5 rating

The Single Greatest Choice We Made for Our Wedding

When we were looking for on-the-day coordinators we weren't totally sure what we were after, all we knew is we wanted someone to help alleviate the stress of organising our wedding day and make sure we didn't have to spend all our time on the phone organising suppliers.

Zeleka and The Wedding Coordinators went so far above and beyond our request, that I am not sure we have the superlatives to describe how incredible they were. From the initial outreach call we knew we had made the best choice for our special day. Once we hit the 6 week mark it was all systems go from TWC. They met us at our chosen venue and had an entire gameplan already laid out for us. During the first meeting with the venue they came prepared with a number of questions and requirements for the Kew Gardens team, and we were deeply impressed with everything they had thought of to get clarification on. They worked closely with the incredible Events Team at Kew to organise the day for every single supplier, down to the minute. They even prepared all the finer details like floor, meal and seating plans. Honestly it was such a wonderful experience, we came away from the run through meeting feeling as though an enormous weight had been lifted from our shoulders. Every contingency was planned for and we just had such a great feeling of confidence.

In the final week before the wedding, all of our suppliers received their itinerary and schedule. Having seen the contents of these packs we were staggered by how detailed everything was. Every single supplier had clarity on what their role, requirements and timings were. Working with some of our suppliers was not an easy task, each one had unique requirements and some needed more hand holding than others. TWC took it all in their stride and ensured every supplier had what they needed for the day to be successful.

As we drew closer to the day Zeleka kept in constant contact with us, which we really appreciated and helped keep our nerves and stress levels under control. She let us know what she and her team needed from us ahead of the day, so we had ample time to prepare and supply it. The process felt very manageable, comprehensive and we felt as though nothing had been forgotten. From cake knives to heel protectors, seating plans to bubble guns, it all had been considered. We leaned on the TWC team also with a few personal requests, nothing was too big of an ask and Zeleka was happy to work our requirements into the plan for the day.

Now, if the service leading up to the day was a ten out of ten, the performance on the day itself was a million out of ten. The day kicked off with TWC being in communication with our bridal party letting them know what was happening and timings they needed to be aware of. This allowed myself and my wife to focus on getting ready and just enjoying our day. I arrived at the venue first and it was clear that all the prep and planning had paid off, every single supplier was primed and in place to help deliver the most wonderful day for us. When my wife arrived everyone was in place for her to do her aisle walk, quartet, best man, flower girls - everything went so perfectly.

The team also did such a fantastic job organising our families, getting them in place and comfortable for the ceremony, the photos and receptions. When my wife and I were taken to do our photos, we were accompanied by Grace from TWC who made sure we ran on time and looked after all the small details whilst we were away from our guests, from dress fixer to champagne and phone holder.

The reception dinner, cake cutting and first dance all went off without a hitch. The whole thing ran like a Swiss watch, and if there were any hiccups on the day we certainly didn't know about it - we were able to completely focus on enjoying our day with our family and friends.

We honestly can't express how appreciative we are of Zeleka and the team, we certainly could not have done it without all their incredible help. We would recommend The Wedding Coordinators to anyone who wants to make sure both their wedding planning and wedding day goes perfectly.
Poppy
Poppy Sent on 04/09/2023
5 out of 5 rating

Zeleka and her team our a necessity!

From the first phone call I had with Zeleka, her confidence and experience shone through. Straight away she gave me connections for suppliers I had not found yet such as catering and production. Also advice on timeline and logistics.

I trusted Zeleka with the vision of the wedding and knew that it was in very safe hands. Before the wedding we had numerous phone calls and a site visit. I felt very comfortable relaying my vision and what I wanted. Zeleka was also a great sound board and when it came to things that wouldn’t work aswell. The wedding day was a success and completely stress free for us as the Bride and Groom. Zeleka handled everything and we could truly enjoy our special day. Words can’t express how grateful we are to Zeleka for all her hard work in making the day so great!

Our guests have all commented on how amazing and efficient the co-ordination team were. They were on hand to help all guests, and in particular saved the day when a guest lost an earring back. It’s details like this that my guests will remember! They not only did a spectacular job but they also look the part too!

Best decision I ever made was hiring Zeleka and her team! Will 100% recommend as a necessity to all wedding couples!
Mandi
Mandi M. Sent on 31/12/2022
5 out of 5 rating

Peace of mind & perfection

Zeleka and her team were the height of professionalism from start to finish.
They took care of every detail and ran the day along with our venue, perfectly.
They managed the suppliers, overseeing the fine details of the rooms.
They were constantly on hand to support us in the lead up to the wedding day, and made excellent recommendations for an MC.
I only wish I had another wedding to plan!!
Anniversary party for sure!
Noreen
Noreen D. Sent on 30/10/2022
4.6 out of 5 rating

If you want precise execution, choose wedding day coordinatora

We just want to thank the Wedding day coordinators from the bottom of our hearts for excellent coordination of our wedding. It was absolutely perfect. From day 1, they showed us that they meant business. And on the day, they handled everything with razor-sharp precision. They also adapted well to our inter-cultural wedding and made sure all our guests were aware of the order of events. We would highly recommend their services.

Mr and Mrs Arthur
Ayshah
Ayshah Sent on 17/10/2022
5 out of 5 rating

Wonderful team!

Where do we even start? It’s impossible to put into words just how important Zeleka and her team were essential to our big day.

We had dry hire so lots of moving parts and wonderful suppliers, but we couldn’t have done without an on the day coordinator to make sure they were all ok.

We had the package where Zeleka and her team oversaw it all the month before.

We also had access to the online platform Aisle Planner where we were able to keep track of everything- from payments to seating plans.

Zeleka, Jasmin and Ashley were expectional on the day.

We constantly heard the wedding party say- I’m not sure, ask Zeleka?

All we had to do for the day was enjoy! And we did. Best day of our lives!

Thanks team,

Ayshah and Tom Battelley-Tull
Andrew
Andrew T. Sent on 10/09/2022
5 out of 5 rating

The best decision we made for our wedding day

Where do we start... As our wedding venue, the Round Chapel, was a dry hire venue, there was no dedicated organiser at the venue who could run the show on the day. All our food was essentially a giant takeaway, so there was no-one to provide serving staff, and we had to bring in all other elements of the day ourselves.

We needed someone who could bring all of the threads of the day together and make everything run smoothly. It was essential we had professional wedding day management.

We found The Wedding Day Coordinators online; their range of services fitted in with our intention to plan our own wedding day, but to have someone to coordinate the different elements and ensure we could relax on the day itself. Planning a wedding on the way out of the COVID pandemic was stressful, and there were many logistical challenges. Luckily the couples who had left very positive reviews on their website suggested that we would be in capable hands!

After our initial conversation with Zeleka, there was no question that we were in safe hands. From the beginning to the end of the wedding planning process, we felt supported, encouraged and excited.

In the lead-up to the big day, we had regular Zoom meetings with Zeleka to talk through what needed doing, what we were concerned about and what solutions were available. We were given access to a great wedding planning platform where we could share contracts, contacts and table plans with Zeleka and keep to-do lists to help us stay organised.

Zeleka was great at flagging things we had not even thought about before, such as contingency plans if COVID impacted our day or ensuring we had the right knife for cutting the cake! It was this attention to detail that made us feel incredibly supported.

Zeleka took responsibility for contacting suppliers to take things off our plate, and in the final month, all contact went through her so we could focus on the final bits and pieces. Seeing Zeleka’s emails going out to suppliers in the final few days, with detailed instructions on every aspect of the wedding, was very reassuring for us!

No wedding day goes totally smoothly and ours was no exception. There was an issue with the serving of our food, and many of our suppliers got stuck in traffic because of a petrol crisis, but we only found out about it weeks after our wedding day, leaving us free to enjoy every moment literally uninterrupted. This was the level of professional service we got from the Wedding Day Coordinators. When an issue arose, they dealt with it calmly and capably, and we didn’t even notice anything had happened!

Aside from their amazing work, Zeleka and the team are just lovely, wonderful people, and we felt like they were part of our day. After a stressful cab ride to the venue because of the petrol crisis, Zeleka was outside, ready to meet my wife, chat with her and calm her down before she walked down the aisle. As we left the ceremony, Zeleka led us to a quiet room in the venue where she’d laid out prosecco and sweet treats so that we could have a moment alone together. Every single aspect of the day had been considered with us in mind. It’s this personal touch that really makes their work special.

We would recommend the Wedding Day Coordinators to any couple looking to shape their unique wedding day but needing a capable and experienced team to tie those ideas together.

Zeleka and the WDC team are worth every penny. We could not have done the day without them.­­­
Olamide
Olamide B. Sent on 15/03/2022
5 out of 5 rating

Zeleka & TWC came through at the 11th hour for the day of our dreams!

TLDR: Zeleka and the Wedding Day Coordinators came through at the 11th hour to help my husband and I pull off the day of our dreams!

I contacted Zeleka 7 days before the wedding for what I thought would be minor assistance with on the day coordination, and quickly realised that there was so much I hadn't considered - on the day scheduling, seating plan, floral arrangement, audio-visual set up and testing etc. After speaking to Zeleka, I knew I had found the person as determined (and maybe, as crazy?) as I to work fast, work smart and pull it all together seamlessly. Her famous last words before we sped off into execution mode was "what am I getting myself into?" :)

Zeleka and I became fast friends - voice-noting, emailing, WhatsApping day and night to coordinate everything from big decisions around seating plan and music playlists to small things such as stationary design. She came through for my husband and I with a personal referral for entertainment, and filled in many other gaps including bringing furniture and designing our menu cards before having them printed. Absolutely no stone was left unturned!

They say that you should choose your wedding vendors wisely and I'm so glad my state of panic led me to Zeleka and the Wedding Day Coordinators. The day was a perfect representation of my husband and I's personalities, and everything was handled so smoothly as to not distract from the overwhelming love in the room. One of my favourite moments of my wedding day was when I saw a surprise guest and started crying. Best believe, Zeleka was there to wipe my tears and make sure my make-up was intact!

I cannot recommend the Wedding Day Coordinators highly enough for, of course, their professional and thoughtful wedding design, planning and coordination - but even moreso for a friend throughout what can be a very stressful time (and a friend even after the big day!)

I can't wait to plan our vow renewal with Zeleka and the Wedding Day Coordinators (and will leave more than 7 days to plan, haha!)
Alex
Alex W. Sent on 09/02/2022
5 out of 5 rating

Couldn't have done it without them!

Working with Zeleka and the team was the best decision we could have made when planning our October 21 wedding. From the first meeting to the big day, we always felt so confident and calm that everything was going to be okay! Planning a wedding is full on and it can be stressful but working with TWC made us feel in control and at ease.

One of my biggest fears when wedding planning was that I was going to forget something important and mess up our dream day. But having Zeleka working through every detail of the day with a fine toothcomb, reassured me that we'd got it covered - and if we had forgotten something, she had our back and could help us get it done.

I am a massive control freak and I knew that when it came to the day itself, I wouldn't be able to trust my friends & family to execute our vision exactly how we had planned. But more importantly, I wanted my nearest and dearest to have the best day and not need to worry about anything either. By bringing in a wedding coordinator, you and your family are free to enjoy every minute of the day, knowing everything is in hand.

A big bonus for me was the integrated planning platform that TWC gave us access to in the lead up to the wedding. We were able to track our budget, invoices, to-do lists, table plans, guestlist, RSVPs etc all from one online hub. Say goodbye to dodgy homemade spreadsheets!

On the day, Zeleka & the team were incredible. They led every element of the day, greeting the suppliers, leading the room changes, keeping everyone in check and making sure we were having the best day possible with no added stress. I'm so happy we made the decision to work with a wedding coordinator as we couldn't have done it without them. Thank you so much TWC!
Nila
Nila P. Sent on 04/07/2021
5 out of 5 rating

Superb service - essential for couples

We commissioned the Wedding Coordinators to co-ordinate our wedding day in June 2021. From the very beginning, Zeleka was incredibly helpful giving us tons of advice and tips given the government Covid-19 restrictions. Their aisle planner was so useful and helped us plan the seating layout and communication with our suppliers. It encouraged us to read through contracts with our suppliers to ensure they were delivering the services we had paid for. Throughout the planning phase, they were professional, responsive and offered so much useful information to help us make informed decisions. They helped us put together the timeline for the day ensuring responsibility for every activity was delegated to named people or suppliers. TWC handled all communication with our suppliers towards the end of the planning phase and even helped us make a few last minute changes to improve the overall appearance of our reception. On the day, the co-ordination was seamless - Tiffany and Ameena worked really well with all of our other suppliers and checked in with us throughout the day to make sure we were okay and running to time. They remained friendly, calm and professional. If there was any issues or hiccups with any of the suppliers, I wasn't aware of it because the whole day went perfectly. I can't recommend TWC enough - they're worth their weight in gold. The lack of stress over details helped make our day really special ❤
F
Fiona S. Sent on 30/10/2023
5 out of 5 rating

So helpful!

Zeleka, Maria and the team made our wedding so special and easy from the minute we contacted them. They took care of everything throughout the day from decorating, organising suppliers and helping people out.
We don't know how we would have managed without them - they even lent me a coat while we were waiting for our entrance and ended up getting more mentions in the speeches than anybody else!!
Thank you so much, highly highly recommend the Wedding Day Coordinators!
S
Sarah J. Sent on 03/09/2023
5 out of 5 rating

Sarah Jones

Zeleka….I honestly can’t thank you enough for yesterday! I knew you were the best in the business but WOW! As a person who worries about every detail, I can’t believe how relaxed I was on what is supposedly the most stressful day of your life. I just wanted to give my absolute gratitude for all the hard work you and your team did yesterday xxx
M
Michael M. Sent on 04/01/2023
5 out of 5 rating

Simply The Best

The Wedding Day Coordinators were hands down the key to our stress free wedding! We got married at North Mymms Park in May and The Wedding Coordinators provided us with an exemplary service. From the moment we booked (9 months prior) until the day itself we had shoulder to cry on and a new found friend to rely on.



We we're guided through each aspect of our day in great detail and our lead coordinator - Zeleka opened our eyes to aspects that we hadn't considered ourselves, everything from budgets to suppliers and timings, which instantly told us she knew exactly what she was talking about. We were filled with confidence in The Wedding Day coordinators ability to deliver, and the team certainly delivered.



There was no ask too big, and when any issues crept into the process (as they do) Zeleka minimised the issue by taking ownership and dealing with things immediately.



Zeleka took full control of various aspects and ensured all our suppliers played their part, her team managed our day which was THE BEST wedding we have ever been to for us as well as our guests.



The Wedding Day Co-ordinators did exactly what they said they would and more delivering a high level of service and profressionalism on the day which was second to none. We are so grateful for the work Zeleka and the team put into our day and it definitely would not have been the same without their input, we simply can't recommend them enough!
C
Colleen B. Sent on 21/09/2022
5 out of 5 rating

Exceptional wedding co-ordinators!

We are so incredibly grateful to Zeleka and the TWC team for their instrumental help in coordinating our wedding! One of the best decisions in all of our wedding planning was booking TWC. From the outset we were confident in Zeleka’s competence and knowledge of wedding coordination. In addition, we were enthused by her passion for her work. We selected the ‘maintain control’ package which allowed us to continue planning our wedding right up to one month before the wedding at which point we handed it over to TWC to bring everything together and execute the wedding as planned on the day. As busy, young professionals planning a large wedding (250+ wedding guests) we recognised that we would definitely benefit from help. However, as organised people with a clear vision for our wedding we also knew we wanted to plan and not entirely handover the wedding and so the ‘maintain control’ package was the ideal option for us.


Communication was exceptional throughout, from zoom meetings to email correspondence to our dedicated WhatsApp group in the final lead up to the wedding. Zeleka was always well prepared, asked helpful and instructive questions, identified and highlighted potential issues and offered sensible and practical solutions. We made use of their web-based platform which proved an integral resource for managing our guest lists, seating plans, timelines, supplier details and centralising handover notes. TWC crafted amazingly detailed floor and seating plans which were subsequently sent to our venues and catering suppliers. Their excellent communication extended to our suppliers too. Zeleka and team provided all suppliers with an exceptionally detailed pack with all of the relevant information they required for our wedding. We hired a significant number of suppliers so having TWC to communicate with and coordinate them all was a gift.


On the day, TWC was one of the first to arrive on site overseeing the set up. They performed site visits prior to the day which meant they were familiar not only with our venues but also the associated staff teams. Their personability and professionalism make them very easy to work with, which has been echoed by our suppliers. TWC paid incredible attention to detail and provided personal touches from the reserved seating signs for the bridal party to printing and laminating the bible readings for our ceremony readers, to name a few. They came into their own in navigating our hundreds of guests from the church to the reception venue (some 15 miles away) without a hitch. Coaches were in place and ready to receive the guests, no guest was left behind and everyone arrived at our reception venue in a timely fashion. As the bride and groom, we observed them working in such a discreet and calm way which provided us with reassurance that all was under control. Their interaction with us throughout the day was just as joyful, kind and instructive as it had been since our first meeting. After the wedding we came to learn of the minor mishaps that were circumvented by TWC which we were none the wiser on the day.


One of the many superlatives guests have used to describe our wedding is the word, seamless. So much of this is down to Zeleka and the team, who coordinated and executed with such excellence that everything ran smoothly and far better than we had anticipated.


Our day was incredible and far better than we could have ever hoped or prayed for! We can wholeheartedly recommend Zeleka and the entire TWC team. A pure delight to work with - passionate, personable yet professional, and incredibly competent. Thank you so very much for helping to orchestrate the best day of our lives!
J
Jo Franklin Sent on 13/03/2022
5 out of 5 rating

Perfect in every way

About 6 months into planning our wedding we realised a wedding coordinator would be a useful person to have around! Working in PR & events ourselves we know what it takes to pull a team of people together to make things go to plan on the day and we were determined not to slip into “work mode” while trying to enjoy our day. We found Zeleka and her team by a quick search and they looked like they really knew their stuff. Our first call with Zeleka put our minds at ease that this was 100% the person we needed to ensure we could properly relax and focus on the job of getting married! In the run up, Zeleka provided so much helpful guidance and tips on things we’d not even thought of, she recommended brilliant professional suppliers, she accompanied us to walkthroughs and conducted her own research on the size, layout and peculiarities of our venue. The planning is never without its stresses but knowing Zeleka and her team were there ready to jump into action on the day made it all that bit easier. On the day, the team were a delight to have around and absolutely nailed the coordination on the day. We sailed through with zero cares, safe in the knowledge that everything was taken care of. The Wedding Day Coordinators are genuinely one in a million, we’re so lucky to have found them and would recommend them a hundred times over to anyone looking for a stress-free day :)
E
Hannah D. Sent on 17/12/2021
5 out of 5 rating

A bride’s best friend

After feeling overwhelmed by our multiple postponements and the contact for our venue always changing due to the pandemic. Talking to the Wedding Coordinators and Zeleka gave me the first good night sleep I had for months.

No matter how much you plan and organise, weddings are stressful and to put it simply Zeleka is a bride’s best friend. She’s always at the other end of the phone to council decisions and give great advice. She was so professional when talking to other vendors that I had picked for the wedding to the point where they made a point of letting me know how she made their job easier.

The day itself went off without a hitch, Zeleka and her team had everything covered. Just one example of this was our wedding was in July and as guests were arriving in torrential rain (typical) guests were getting confused as to which entrance to go through and we’re picking any just to get out of the rain and Zeleka and her team saw this coming and made an agreement with the venue that my guests were able to use that entrance. I of course had no idea.

I can’t thank Zeleka enough for her professionalism, organisation and advice for our wedding. She peace of mind personified.

Thank you Wedding Coordinators!

All our love,
Hannah & Jason
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